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Employers, consortia/third-party administrators (C/TPAs), medical review officers (MROs), and substance abuse professionals (SAPs) will identify an individual for their company to serve as a Clearinghouse Administrator. These Clearinghouse Administrators have the option to invite users to serve in an Assistant role, enabling them to use the Clearinghouse on their company’s behalf.

  • MROs and SAPs can assign assistants to enter information on their behalf.
  • Employers and C/TPAs can assign assistants to conduct queries and/or report violation information on their behalf.

Employers that require a USDOT Number will manage these Clearinghouse Administrator and Assistant roles via the Federal Motor Carrier Safety Administration (FMCSA) Portal. (Are you a motor carrier without a Portal account? If so, you can register for one now. Make sure all users at your company create their own Portal account with the proper Clearinghouse user role.) Other Clearinghouse Administrators will be able to invite and manage assistants once they are registered in the Clearinghouse.

Last Updated : November 05, 2019

The Clearinghouse is a secure online database that will give employers, the Federal Motor Carrier Safety Administration (FMCSA), State Driver Licensing Agencies (SDLAs), and State law enforcement personnel real-time information about commercial driver’s license (CDL) and commercial learner’s permit (CLP) holders’ drug and alcohol program violations.

The Clearinghouse will contain records of violations of drug and alcohol prohibitions in 49 CFR Part 382, Subpart B, including positive drug or alcohol test results and test refusals. When a driver completes the return-to-duty (RTD) process and follow-up testing plan, this information will also be recorded in the Clearinghouse.

Last Updated : September 28, 2019

SAPs will use the Clearinghouse to report specific information about a CDL driver’s return-to-duty (RTD) activities. This information includes the date of completion of the initial SAP assessment, and the date the SAP determines that the driver is eligible for RTD testing, per § 382.705(d).

Last Updated : October 18, 2019

Per § 382.705(d), the SAP must report the following:

  • Driver’s name, date of birth, commercial driver’s license (CDL) number, and State of issuance.
  • Date of initial SAP assessment. This must be reported by the close of the business day following the assessment.
  • Date the SAP determined the driver demonstrated successful compliance with education and treatment requirements and is eligible for return-to-duty (RTD) testing. This must be reported by the close of the business day following the determination.

Last Updated : October 18, 2019

Per § 382.705, the following individuals will report the following information:

  • Employers, or consortia/third-party administrators (C/TPAs) acting on behalf of an employer, enter drug and alcohol program violation information into the Clearinghouse.
  • Medical review officers (MROs) enter drug violation information. The driver does not need to be registered in the Clearinghouse for a violation to be added to their Clearinghouse record.
  • Substance abuse professionals (SAPs) enter the date of initial SAP assessment and date the driver is eligible for RTD testing.
  • Employers will enter the negative RTD test result(s) and the date the driver’s follow-up testing plan has been successfully completed.

Last Updated : October 18, 2019

Drivers will be able to:

  • View their own driver record electronically.
  • Provide electronic consent to release detailed drug and alcohol program violation information to a current or prospective employer.
  • Identify a substance abuse professional (SAP) so the SAP may enter specific information regarding the driver’s return-to-duty (RTD) activities.

To complete the actions outlined above, drivers must be registered in the Clearinghouse. Drivers who register early will have their Clearinghouse accounts and contact preferences set up, allowing you to quickly respond to query requests from employers on or after January 6, 2020. Registration is available at https://clearinghouse.fmcsa.dot.gov/Register .

Last Updated : September 30, 2019

Employers and C/TPAs can assign Assistants to conduct queries and report drug and alcohol program violation information on their behalf. MROs and SAPs can assign Assistants to enter information in the Clearinghouse on their behalf.

Last Updated : October 30, 2019

It depends. Drivers who perform only FTA-regulated safety-sensitive functions are exempt from Part 382, including the Clearinghouse requirements, as are their employers. These drivers and employers are subject only to the alcohol and/or controlled substances testing requirements of Part 655. On the other hand, FTA-regulated entities that employ drivers who also perform FMCSA-regulated safety-sensitive functions must comply with the relevant alcohol and/or controlled substances testing requirements of Part 382. The following examples illustrate how employers subject to Part 655 also could be subject to Part 382.

Example #1: A driver operates a bus under the authority of the FTA during the week, but sometimes operates a charter bus, for the same employer, on the weekend. The charter operation is regulated by FMCSA, not FTA. If the driver is involved in a crash during the charter operation and is subject to post-accident testing, that testing is conducted under the authority of FMCSA (§ 382.303) and the results must be reported to the Clearinghouse. The same would be true for any testing conducted under the authority of FMCSA (e.g., random testing for drivers in an FMCSA random pool (§ 382.305)). This result is the same for any employer regulated by more than one Department of Transportation (DOT) mode; the modal authority under which the testing is conducted determines which modal regulations apply.

Example #2: A driver regularly operates a bus under the authority of the FTA, but sometimes operates a truck, for which a commercial driver’s license (CDL) is required, for the same employer. In situations like this, the dual FTA/FMCSA regulated employer must conduct a pre-employment query for any driver expected to perform any FMCSA-regulated safety-sensitive functions in the course of their employment, and conduct an annual query for all drivers who have performed any FMCSA-regulated function within the last year.

Last Updated : December 13, 2019

Yes, a sample limited consent form is available. FMCSA does not require that motor carrier employers subject to the Agency’s drug and alcohol use and testing regulations in 49 CFR Part 382 use this sample format to obtain an employee’s consent to conduct a limited query of the Drug and Alcohol Clearinghouse. Employers may, however, use or adapt the content as they see fit.

Last Updated : September 30, 2019

SDLAs will be able to query the Clearinghouse prior to completing licensing transactions, such as the issuance, renewal, transfer, and upgrade of a commercial driver’s license (CDL).

The Federal Motor Carrier Safety Administration (FMCSA) has extended the compliance date for the requirement established by the Clearinghouse final rule that States query the Clearinghouse before completing certain CDL transactions. The SDLAs’ mandatory compliance with this requirement, currently due to begin on January 6, 2020, is delayed until January 6, 2023.

SDLAs have the option to voluntarily query the Clearinghouse beginning on January 6, 2020.

Last Updated : December 13, 2019

Yes. The Clearinghouse will identify drivers who move frequently and obtain CDLs in different States and link those CDLs, in order to maintain complete and accurate information on such drivers.

Last Updated : September 28, 2019

Query plans may be purchased only on the FMCSA Clearinghouse website by registered employers. A consortium/third-party administrator (C/TPA) may not purchase a plan on behalf of an employer.

Last Updated : November 05, 2019

Employers will be notified if there is a change to a driver’s Clearinghouse record within 30 days of a pre-employment query being conducted. The employer will be required to obtain the driver’s electronic consent in the Clearinghouse before they can access the updated information.

Last Updated : October 30, 2019

Yes. An employer is required to conduct pre-employment and annual queries for all drivers subject to drug and alcohol testing under 49 CFR Part 382.

While the employee may perform more than 50 percent of their functions for a mode other than FMCSA, possibly placing the employee in that agency’s random pool, the Clearinghouse query requirements apply so long as the employee performs any FMCSA-regulated functions.

Last Updated : October 30, 2019

The Clearinghouse is a centralized database that employers will use to report drug and alcohol program violations and to check that current or prospective employees are not prohibited from performing safety-sensitive functions, such as operating a commercial motor vehicle (CMV), due to an unresolved drug and alcohol program violation—that is, a violation for which the driver has not completed the return-to-duty (RTD) process. This query must be conducted as part of a pre-employment driver investigation, and at least annually for current employees.

In addition, employers may designate a C/TPA who can report violations and/or conduct queries on their behalf. An owner-operator—an employer that employs himself or herself as a CDL driver, typically a single-driver operation—must designate the C/TPA in the Clearinghouse.

To complete the actions outlined above, employers and C/TPAs are required to register in the Clearinghouse.

Last Updated : September 30, 2019

Yes. Employers may designate a C/TPA or C/TPAs to conduct queries and/or report violations on their behalf. The C/TPA must be registered in the Clearinghouse before an employer can select the C/TPA, and C/TPAs must be designated by the employer before reporting drug and alcohol program violations or querying the Clearinghouse on their behalf.

An owner-operator (an employer that employs himself or herself as a commercial driver’s license (CDL) driver, typically a single-driver operation) must designate their C/TPA(s) as part of their Clearinghouse registration process.

Last Updated : September 30, 2019

The Drug and Alcohol Clearinghouse statute allows the Federal Motor Carrier Safety Administration (FMCSA) to collect Clearinghouse fees when querying from all employers, including Federal, State, or local government entities that employ commercial motor vehicle (CMV) operators.

Employers can purchase a query plan that fits their business needs. Learn more about the query plans.

Last Updated : November 05, 2019

Employers will be charged a fee to conduct limited and full queries within the Clearinghouse. There will not be any fees for registration or other Clearinghouse activities.

Employers can purchase a query plan that fits their business needs. Learn more about the query plans.

Last Updated : November 05, 2019

No. Only Part 382 drug and alcohol program violations may be reported to the Clearinghouse.

The Federal Drug Testing Custody and Control Form (CCF) specifies the DOT agency requesting the test, and employers may only report to the Clearinghouse a positive result when FMCSA is agency designated on the CCF.

Last Updated : October 30, 2019

Yes. Anyone who employs a commercial driver’s license (CDL) holder must query the Clearinghouse (§ 382.701). This requirement includes owner-operators—that is, any employer that employs himself or herself as a CDL driver, typically a single-driver operation. Owner-operators must comply with all Clearinghouse requirements imposed on both employers and employees. An owner-operator’s designated consortium/third-party administrator (C/TPA) may conduct queries on their behalf. However, the C/TPA is responsible for reporting drug and alcohol program violations to the Clearinghouse for the owner-operator.

Last Updated : September 30, 2019

An owner-operator (an employer who employs himself or herself as a CDL driver, typically a single-driver operation) is subject to the requirements pertaining to employers as well as those pertaining to drivers. Under the Clearinghouse final rule, an employer who employs himself or herself as a CDL driver must designate a consortium/third-party administrator (C/TPA) to comply with the employer’s Clearinghouse reporting requirements (§ 382.705(b)(6)).

Last Updated : September 30, 2019

Beginning January 6, 2020, employers will be required to conduct both electronic queries in the Clearinghouse and traditional manual inquiries with previous employers to meet the three-year timeframe required by § 391.23. This will be required until January 6, 2023, at which point a query of the Clearinghouse will satisfy this requirement.

The Clearinghouse will retain a record of every query an employer conducts. This includes any queries conducted by a designated consortium/third-party administrator (C/TPA) on their behalf. Employers may choose to maintain separate copies in addition to these Clearinghouse records.

Last Updated : November 14, 2019

A complete history of an employer’s full and limited queries, including those conducted by a designated C/TPA, will be maintained in the Clearinghouse. This will include records of the driver’s response to consent requests for any full queries conducted or initiated.

Employers will need to retain records of drivers’ limited consent for 3 years. This does not have to be retained in the driver qualification file, but the employer must be able to provide evidence upon request.

Last Updated : November 14, 2019

Yes, the Clearinghouse will support a feature allowing employers to submit a bulk query by uploading a file containing multiple drivers to be queried; these queries will be conducted in batches. The Clearinghouse will allow for the batch uploading of driver queries by preparing a tab-delimited file and uploading that file into the Clearinghouse for processing. Download an example file

The first row of the file should contain the field names as listed below with each additional row consisting of information for the driver that will be queried. The following fields should be provided in a tab-delimited file:

LastName – This field contains the driver’s last name. This would include hyphenated last names. Suffix to a last name should not be included in the submittal. Maximum length 40 characters.

FirstName – This field contains the driver’s first name. Maximum length 40 characters.

DOB – This field contains the Date of Birth. Format is MM/DD/YYYY.

CDL – This field contains the Commercial Driver’s License Number or Commercial Learner’s Permit Number. Maximum length 25 characters.

Country – This field contains the Country Code where the CDL was issued. For CDLs issued in Canada use CN; for CDLs issued in Mexico use MX and for CDLs issued in the United States use US.

State – For CDLs issued in the United States and Canada, this field contains the two-character abbreviation for the State or Province where the CDL was issued. For Mexican States, this field should contain MX. For a list of acceptable abbreviations for Canadian Provinces and U.S. States read the instructions that come with the example file.

QueryType – This field contains the type of query that is being requested (learn more about the different types of queries). The values should be 1, 2, 3, or 4 with the values indicating the following:

  • 1 – Limited Query
  • 2 – Full Query
  • 3 – Pre-employment Query
  • 4 – Limited Query with Automatic Consent Request

“Automatic Consent Request” means that, if a limited query returns that the driver has violation information in his/her Clearinghouse record, the Clearinghouse will automatically submit a request from your employer to that driver for his/her consent to a full query. If you would prefer the Clearinghouse to automatically send a consent request in this case, select “4 – Limited Query with Automatic Consent Request.” If you would prefer the Clearinghouse not send these consent requests automatically, select “1 – Limited Query”.

Last Updated : October 18, 2019

Drivers are not required to register for the Clearinghouse. However, a driver will need to be registered to provide electronic consent in the Clearinghouse if a prospective or current employer needs to conduct a full query of the driver’s Clearinghouse record—this will include all pre-employment queries beginning on January 6, 2020.

A driver must also be registered to electronically view the information in his or her own Clearinghouse record.

Drivers who register before January 6, 2020, will have their Clearinghouse accounts and contact preferences set up, allowing them to quickly respond to query requests from employers on or after January 6, 2020. Registration is available at https://clearinghouse.fmcsa.dot.gov/register.

Last Updated : November 14, 2019

No. The Clearinghouse final rule did not change the underlying requirements in 49 CFR Part 382, which apply to employers of individuals subject to the Federal Motor Carrier Safety Administration (FMCSA) drug and alcohol use testing requirements. As stated in § 382.103, those testing requirements apply to CDL holders who operate a CMV in commerce “in any State.” As defined in § 383.5, State means “a State of the United States and the District of Columbia.”

Last Updated : December 13, 2019

Employers can purchase a query plan that fits their business needs. Queries are a flat rate of $1.25 per query. Learn more about the query plans.

Last Updated : November 05, 2019

An employer or service agent who knowingly submits false information to the Clearinghouse may be subject to criminal and/or civil penalties.

Employers and consortia/third-party administrators (C/TPAs) are required to provide specific documentation to support the reporting of actual knowledge or a refusal to test (§§ 382.705(b)(3) and (4)). The Federal Motor Carrier Safety Administration (FMCSA) will remove information from the driver’s Clearinghouse record that is determined to be false.

Last Updated : September 30, 2019

An individual with an employer or consortium/third-party administrator (C/TPA) who can manage users on behalf of their company. Credentialed medical review officers (MROs) and substance abuse professionals (SAPs) are also considered Clearinghouse Administrators and can invite Clearinghouse Assistants.

Last Updated : October 30, 2019

The Federal Motor Carrier Safety Administration (FMCSA) takes the protection of personal information very seriously. The Clearinghouse will meet all relevant Federal security standards and FMCSA will verify the effectiveness of the security protections on a regular basis.

  • Clearinghouse information will not be available to the public; only authorized users will be able to register and access the Clearinghouse for designated purposes.
  • The Clearinghouse will require authentication, via a login.gov username and password, to access records. Login.gov, a shared service which offers secure online access to participating government systems, also requires the completion of a user verification process to ensure the proper person is using those credentials.
  • Drivers registered in the Clearinghouse will be able to access their Clearinghouse records at any time, and at no cost to them. Drivers will only be able to access their own information, not information about other drivers.
  • FMCSA will only share detailed drug and alcohol violation information with a prospective or current employer, and/or their designated consortium/third-party administrator (C/TPA), when an employer or designated C/TPA has requested and received specific consent from the driver. Drivers will be able to see the information that would be released to an employer before consenting to the release.
  • Driver information will only be used by FMCSA and other enforcement agencies as required to enforce drug and alcohol testing regulations.
Last Updated : September 30, 2019

Employers who have actual knowledge that a driver has used alcohol or controlled substances in violation of Subpart B of Part 382 must report such violations to the Clearinghouse, in accordance with § 382.705(b)(4). Service agents, such as a consortium/third-party administrator (C/TPA), acting on the employer’s behalf may also report actual knowledge violations, as long as they comply with the reporting requirements in § 382.705(b)(4). Actual knowledge, as defined in § 382.107, is based on the employer’s direct observation of the employee, information provided by the driver’s previous employer(s), a traffic citation for driving a CMV while under the influence of alcohol or controlled substances, or an employee’s admission of alcohol or controlled substances use, except as provided in § 382.121.

Last Updated : November 14, 2019

Authorized users include:

  • CDL drivers
  • Employers – this includes motor carriers and other employers of drivers operating commercial motor vehicles (CMVs) that require a commercial driver’s license (CDL) or commercial learner’s permit (CLP)
  • Consortia/third-party administrators (C/TPAs)
  • Medical review officers (MROs)
  • Substance abuse professionals (SAPs)
  • Enforcement personnel
Last Updated : September 30, 2019

Employers, drivers, medical review officers (MROs), substance abuse professionals (SAPs), and consortia/third-party administrators (C/TPAs) must register in the Clearinghouse to access the Clearinghouse.

Instructional job aids are available for:

Employers, C/TPAs, MROs, and SAPs can also invite users to complete required actions in the Clearinghouse on their behalf. These users would register as Clearinghouse Assistants.

Last Updated : November 14, 2019

If your employer has a USDOT Number, visit https://clearinghouse.fmcsa.dot.gov/register and register as an Employer. When prompted, enter your FMCSA Portal credentials. (Don’t have a Portal account? Register for one today. Once you have a Portal account, be sure to select the correct Clearinghouse user role.)

All other users must contact your Clearinghouse Administrator to request an invitation to register for the Clearinghouse. Once you receive this invitation email, follow the link in the email to begin your registration in the Clearinghouse. Download the instructional job aid.

Last Updated : November 05, 2019

Yes. Each Clearinghouse Administrator you will be an Assistant for will need to send you an invitation. The invitation should be sent to the email address you use for your login.gov account. (Note: FMCSA Portal users do not need to send or receive invitations, as these relationships are controlled in the Portal.).

Last Updated : October 30, 2019
No. The Clearinghouse serves as a repository for records of drug and alcohol program violations occurring on or after January 6, 2020; therefore, employers may report only actual knowledge of violations occurring on or after that date.
Last Updated : November 07, 2019

Yes. Once a driver has registered in the Clearinghouse, he or she will be able to access his or her Clearinghouse record electronically, at no cost. This record would include any drug ad alcohol program violation information available in the Clearinghouse, along with the status of their return-to-duty (RTD) process, if applicable.

Last Updated : September 30, 2019

Within two business days of making a determination or verification of a Department of Transportation (DOT)-approved drug test, an MRO must report:

  • Verified positive, adulterated, or substituted controlled substances test results; or
  • Refusal-to-test determination.

The MRO must report any changes of a verified drug test within one business day of making any changes to the reported results.

Registration is required to complete these actions—visit https://clearinghouse.fmcsa.dot.gov/Register to register.

Last Updated : September 30, 2019
Yes. The date of collection is not relevant to the reporting requirement; if an MRO verifies a test result as positive on or after January 6, 2020, it must be reported to the Clearinghouse.
Last Updated : November 07, 2019

No, the final rule does not change any existing requirements in the U.S. Department of Transportation (DOT)-wide procedures for transportation workplace drug and alcohol testing.

Last Updated : July 22, 2019

The Clearinghouse will notify the driver using the method indicated during the driver’s Clearinghouse registration—either mail or email—any time information about the driver is added, revised, or removed. If the driver has not yet registered for the Clearinghouse, these notifications will be sent by mail using the address associated with the driver’s commercial driver’s license (CDL).

Last Updated : July 22, 2019

Yes. The final rule provides a petition process for drivers to request corrections to their Clearinghouse record (§ 382.717). Drivers may challenge only the accuracy of information reported, not the accuracy or validity of test results or refusals.

Last Updated : July 22, 2019

Yes. Employers, consortia/third-party administrators (C/TPAs), medical review officers (MROs), and substance abuse professionals (SAPs) will need to register their company. The individual users will be managed by a representative for each company who will serve as a Clearinghouse administrator to manage the company’s account.

Last Updated : July 22, 2019

No. The Clearinghouse will contain only violations that occurred on or after January 6, 2020. If a driver’s violation occurred prior to January 6, 2020, and is in the return-to-duty (RTD) process when the Clearinghouse is implemented, the violation and any related RTD activity will not be entered into the Clearinghouse.

Last Updated : July 22, 2019

Yes. The Clearinghouse is subject to certain provisions of the Privacy Act. For example, the Agency will verify the driver’s consent for the release of information prior to allowing an employer to access the driver’s Clearinghouse record. Drivers have the right to request inaccurate information in their Clearinghouse record be corrected or removed. In addition, the Federal Motor Carrier Safety Administration (FMCSA) will notify employers if previously-released Clearinghouse information has been subsequently corrected or removed.

Last Updated : July 22, 2019

Yes. The Clearinghouse is subject to certain provisions of the FCRA. However, the Agency does not fall within FCRA’s definition of “consumer reporting agency.” Therefore, provisions of the FCRA that impose obligations on “consumer reporting agencies” do not apply to the Agency’s administration of the Clearinghouse regulations. If an employer or consortium/third-party administrator (C/TPA) is subject to the FCRA, they should comply with their individual requirements.

Employers should consult with their own experts for more information on how to comply with FCRA.

Last Updated : July 22, 2019

No. Only employers who employ drivers subject to the licensing requirements in 49 CFR Part 383 and the drug and alcohol testing requirements in 49 CFR Part 382 are required to query or report information in the Clearinghouse. However, employers of drivers not holding a CDL or CLP must still comply with the driver investigation requirements of § 391.23(e), which includes drug and alcohol violation history.

Last Updated : July 22, 2019

Driver violation records will be available in the Clearinghouse for five years from the date of the violation determination, or until the violation is resolved through the successful completion of the return-to-duty (RTD) process and follow-up testing plan, whichever is later.

Last Updated : July 22, 2019

Yes, all Mexican or Canadian employers, employees, or service agents operating in the United States that are subject to the Federal Motor Carrier Safety Administration (FMCSA) drug and alcohol testing requirements must comply with the Clearinghouse final rule.

Last Updated : July 22, 2019

Only Canadian and Mexican employers operating in the United States that are subject to the Federal Motor Carrier Safety Administration (FMCSA) drug and alcohol testing requirements must report drug and alcohol program violations to the Clearinghouse.

Last Updated : July 22, 2019

No. Information from the Clearinghouse will not be shared with the National Highway Traffic Safety Administration’s National Driver Register.

Last Updated : July 22, 2019

The Clearinghouse will offer employers a centralized location to query driver information and report drug and alcohol program violations incurred by their current and prospective employees holding CDLs and CLPs. The employer must use the Clearinghouse to:

  • Conduct a full query of the Clearinghouse as part of each pre-employment driver investigation process.
  • Conduct limited queries at least annually for every driver they employ.
  • Request electronic consent from the driver for a full query, including pre-employment queries.
  • Report drug and alcohol program violations.
  • Record the negative return-to-duty (RTD) test results and the date of successful completion of a follow-up testing plan for any driver they employ with unresolved drug and alcohol program violations.
Last Updated : July 22, 2019

Per § 382.705(b), employers must report the following information to the Clearinghouse:

  • An alcohol confirmation test result with an alcohol concentration of 0.04 or greater;
  • A CDL driver’s refusal to submit to a Department of Transportation (DOT) test for drug or alcohol use;
  • Actual knowledge, as defined in § 382.107;
  • The negative RTD test results;
  • The date the driver successfully completed all follow-up tests as ordered by the substance abuse professional (SAP).
Last Updated : July 22, 2019

Per § 382.705(b)(5), when reporting actual knowledge, employers must report the following:

  • Driver's name, date of birth, commercial driver’s license (CDL) number and State of issuance;
  • Employer name, address, and USDOT number, if applicable;
  • Date the employer obtained actual knowledge of the violation;
  • Witnesses to the violation, if any, including contact information;
  • Description of the violation;
  • Evidence supporting each fact alleged in the description of the violation, which may include, but is not limited to, affidavits, photographs, video or audio recordings, employee statements (other than admissions pursuant to § 382.121), correspondence, or other documentation; and
  • A certificate of service or other evidence showing that the employer provided the employee with all information reported.

Last Updated : July 22, 2019

Employers are required to report a drug and alcohol program violation by the close of the third business day following the date on which the employer obtained the information.

Last Updated : July 22, 2019

The employer may still report the drug and alcohol program violation even if the required timeframe has passed. However, the Clearinghouse will capture the date the violation was reported. This information may be reviewed during an investigation of the employer’s operations and compliance with the Federal Motor Carrier Safety Regulations.

Last Updated : July 22, 2019

An employer must conduct a pre-employment query for a prospective employee in the Clearinghouse prior to hiring the employee for a position requiring him or her to perform safety-sensitive functions, such as operating a commercial motor vehicle (CMV). The employer must also query the Clearinghouse annually for all currently employed CDL drivers.

Last Updated : July 22, 2019

A limited query allows an employer to determine if an individual driver’s Clearinghouse record has any information about resolved or unresolved drug and alcohol program violations, but does not release any specific violation information contained in the driver’s Clearinghouse record. Limited queries require only a general driver consent, which is obtained outside the Clearinghouse; this general consent is not required on an annual basis, it may be effective for more than one year. However, the limited consent request must specify the timeframe the driver is providing consent for.

A full query allows the employer to see detailed information about any drug and alcohol program violations in a driver’s Clearinghouse record. An employer must obtain the driver’s electronic consent in the Clearinghouse prior to the release of detailed violation information during the full query.

Last Updated : July 22, 2019

Employees must be queried at least once within a 365-day period based on their hire date, or another 12-month period determined by the employer, as long as the requirements of § 382.701(b) are met.

Last Updated : July 22, 2019

Section 382.703(a) states “No employer may query the Clearinghouse to determine whether a record exists for any particular driver without first obtaining that driver’s written or electronic consent.” The type of consent required depends on the type of query.

For a limited query, a general consent is required. This will be obtained outside the Clearinghouse. Employers may obtain a multi-year general consent from the driver for limited queries. A sample limited consent form will be posted by the Federal Motor Carrier Safety Administration (FMCSA) on the Clearinghouse website for employers’ reference.

For a full query, the driver must provide specific consent to the employer prior to each full query. This consent must be provided electronically within the Clearinghouse.

Last Updated : July 22, 2019

Employers must update any changes to its service agents within 10 days of the change.

Last Updated : July 22, 2019

Yes. When a violation is entered, the Clearinghouse associates it with a driver’s commercial driver’s license (CDL) information. This will be recorded even if the driver has not registered for the Clearinghouse. When an employer queries a driver’s information in the Clearinghouse (with the appropriate consent), they will enter the driver’s CDL information to verify if any violations are associated with that driver’s CDL.

A driver will be required to enter their CDL information during their Clearinghouse registration. This will allow them to view any violation or return-to-duty (RTD) information associated with their CDL.

Last Updated : July 22, 2019

No. Only results of DOT drug or alcohol tests or refusals may be reported to the Clearinghouse. While employers may conduct drug and alcohol testing that is outside the scope of the DOT testing requirements, positive test results or refusals for non-DOT testing may not be reported to the Clearinghouse.

Last Updated : July 22, 2019

The following information must be provided:

  • Reason for the test;
  • Federal Drug Testing Chain of Custody Form (CCF) specimen ID number;
  • Driver’s name, date of birth, and commercial driver’s license (CDL) number and State of issuance;
  • Employer’s name, address, and USDOT Number, if applicable;
  • Date of the test and date of the verified result;
  • Test result;
  • In the case of an adulterated specimen, the adulterant/reason must also be provided.

Last Updated : July 22, 2019

If an MRO changes a verified drug test, the MRO must submit that change to the Clearinghouse within one business day of making the change in the reported results.

Last Updated : July 22, 2019

The current paper versions of the CCF and ATF specifically permit the use of either the driver’s social security number (SSN) or an employee identification number (EIN). However, under § 382.705, the driver’s commercial driver’s license (CDL) number and the state of issuance must be used in place of the SSN or EIN when completing the Federal CCF or ATF.

Last Updated : July 22, 2019

No. The final rule requires the driver’s commercial driver’s license (CDL) number and issuing State will be used when reporting a drug and alcohol program violation in the Clearinghouse.

Last Updated : July 22, 2019

No, follow-up testing plans will not be included in a driver’s Clearinghouse record. When a prospective employee has not completed a follow-up testing plan prescribed by the substance abuse professional (SAP), the subsequent new employer must obtain the follow-up testing plan from the previous employer, as required in § 382.413, and report the date the follow-up testing plan was completed.

Last Updated : July 22, 2019

Employers may conduct a limited query, which requires consent outside of the Clearinghouse. If the limited query returns that records were found in the Clearinghouse for the queried driver, the employer must receive electronic consent for a full query from the driver in the Clearinghouse before detailed information may be released to the querying employer. The employer may also conduct a full query at any time, provided the employer has obtained the required electronic consent for the release of detailed violation information for the queried driver.

Last Updated : July 22, 2019

No. As part of the Clearinghouse registration process, each authorized user must obtain their own unique login.gov credentials and will use these credentials to access the Clearinghouse. For security reasons, a user verification process must be completed to ensure that only the authorized user is using their credentials.

Last Updated : July 22, 2019

At this time, there are no integration specifications available. Due to the Federal Motor Carrier Safety Administration (FMCSA) security requirements and the sensitive nature of driver violation information, employers and consortia/third-party administrators (C/TPAs) must access the Clearinghouse directly. In addition, the Clearinghouse final rule requires FMCSA to record specific consent for the release of the driver’s detailed violation information within the Clearinghouse.

Last Updated : July 22, 2019

All CDL drivers who operate CMVs on public roads and their employers and service agents. This includes, but is not limited to:

  • Interstate and intrastate motor carriers, including passenger carriers
  • School bus drivers
  • Construction equipment operators
  • Limousine drivers
  • Municipal vehicle drivers (e.g., waste management vehicles)
  • Federal and other organizations that employ drivers subject to FMCSA drug and alcohol testing regulations (e.g., Department of Defense, municipalities, school districts)
Last Updated : August 22, 2019