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Employers, consortia/third-party administrators (C/TPAs), medical review officers (MROs), and substance abuse professionals (SAPs) will identify an individual for their company to serve as a Clearinghouse Administrator. These Clearinghouse Administrators have the option to invite users to serve in an Assistant role, enabling them to use the Clearinghouse on their company’s behalf.

  • MROs and SAPs can assign assistants to enter information on their behalf.
  • Employers and C/TPAs can assign assistants to conduct queries and/or report violation information on their behalf.

Employers that require a USDOT Number will manage these Clearinghouse Administrator and Assistant roles via the Federal Motor Carrier Safety Administration (FMCSA) Portal. (Are you a motor carrier without a Portal account? If so, you can register for one now. Make sure all users at your company create their own Portal account with the proper Clearinghouse user role.) Other Clearinghouse Administrators will be able to invite and manage assistants once they are registered in the Clearinghouse.

Last Updated : November 05, 2019

Yes. Once a driver has registered in the Clearinghouse, he or she will be able to access his or her Clearinghouse record electronically, at no cost. This record would include any drug ad alcohol program violation information available in the Clearinghouse, along with the status of their return-to-duty (RTD) process, if applicable.

Last Updated : September 30, 2019

An individual with an employer or consortium/third-party administrator (C/TPA) who can manage users on behalf of their company. Credentialed medical review officers (MROs) and substance abuse professionals (SAPs) are also considered Clearinghouse Administrators and can invite Clearinghouse Assistants.

Last Updated : October 30, 2019

Authorized users include:

  • CDL drivers
  • Employers – this includes motor carriers and other employers of drivers operating commercial motor vehicles (CMVs) that require a commercial driver’s license (CDL) or commercial learner’s permit (CLP)
  • Consortia/third-party administrators (C/TPAs)
  • Medical review officers (MROs)
  • Substance abuse professionals (SAPs)
  • Enforcement personnel
Last Updated : September 30, 2019

Employers, drivers, medical review officers (MROs), substance abuse professionals (SAPs), and consortia/third-party administrators (C/TPAs) must register in the Clearinghouse to access the Clearinghouse.

Instructional job aids are available for:

Employers, C/TPAs, MROs, and SAPs can also invite users to complete required actions in the Clearinghouse on their behalf. These users would register as Clearinghouse Assistants.

Last Updated : November 14, 2019

The Clearinghouse is a centralized database that employers will use to report drug and alcohol program violations and to check that current or prospective employees are not prohibited from performing safety-sensitive functions, such as operating a commercial motor vehicle (CMV), due to an unresolved drug and alcohol program violation—that is, a violation for which the driver has not completed the return-to-duty (RTD) process. This query must be conducted as part of a pre-employment driver investigation, and at least annually for current employees.

In addition, employers may designate a C/TPA who can report violations and/or conduct queries on their behalf. An owner-operator—an employer that employs himself or herself as a CDL driver, typically a single-driver operation—must designate the C/TPA in the Clearinghouse.

To complete the actions outlined above, employers and C/TPAs are required to register in the Clearinghouse.

Last Updated : September 30, 2019

If your employer has a USDOT Number, visit https://clearinghouse.fmcsa.dot.gov/register and register as an Employer. When prompted, enter your FMCSA Portal credentials. (Don’t have a Portal account? Register for one today. Once you have a Portal account, be sure to select the correct Clearinghouse user role.)

All other users must contact your Clearinghouse Administrator to request an invitation to register for the Clearinghouse. Once you receive this invitation email, follow the link in the email to begin your registration in the Clearinghouse. Download the instructional job aid.

Last Updated : November 05, 2019

Yes. Each Clearinghouse Administrator you will be an Assistant for will need to send you an invitation. The invitation should be sent to the email address you use for your login.gov account. (Note: FMCSA Portal users do not need to send or receive invitations, as these relationships are controlled in the Portal.).

Last Updated : October 30, 2019

Yes. Employers may designate a C/TPA or C/TPAs to conduct queries and/or report violations on their behalf. The C/TPA must be registered in the Clearinghouse before an employer can select the C/TPA, and C/TPAs must be designated by the employer before reporting drug and alcohol program violations or querying the Clearinghouse on their behalf.

An owner-operator (an employer that employs himself or herself as a commercial driver’s license (CDL) driver, typically a single-driver operation) must designate their C/TPA(s) as part of their Clearinghouse registration process.

Last Updated : September 30, 2019

Per § 382.705, the following individuals will report the following information:

  • Employers, or consortia/third-party administrators (C/TPAs) acting on behalf of an employer, enter drug and alcohol program violation information into the Clearinghouse.
  • Medical review officers (MROs) enter drug violation information. The driver does not need to be registered in the Clearinghouse for a violation to be added to their Clearinghouse record.
  • Substance abuse professionals (SAPs) enter the date of initial SAP assessment and date the driver is eligible for RTD testing.
  • Employers will enter the negative RTD test result(s) and the date the driver’s follow-up testing plan has been successfully completed.

Last Updated : October 18, 2019

Drivers are not required to register for the Clearinghouse. However, a driver will need to be registered to provide electronic consent in the Clearinghouse if a prospective or current employer needs to conduct a full query of the driver’s Clearinghouse record—this will include all pre-employment queries beginning on January 6, 2020.

A driver must also be registered to electronically view the information in his or her own Clearinghouse record.

Drivers who register before January 6, 2020, will have their Clearinghouse accounts and contact preferences set up, allowing them to quickly respond to query requests from employers on or after January 6, 2020. Registration is available at https://clearinghouse.fmcsa.dot.gov/register.

Last Updated : November 14, 2019

Drivers will be able to:

  • View their own driver record electronically.
  • Provide electronic consent to release detailed drug and alcohol program violation information to a current or prospective employer.
  • Identify a substance abuse professional (SAP) so the SAP may enter specific information regarding the driver’s return-to-duty (RTD) activities.

To complete the actions outlined above, drivers must be registered in the Clearinghouse. Drivers who register early will have their Clearinghouse accounts and contact preferences set up, allowing you to quickly respond to query requests from employers on or after January 6, 2020. Registration is available at https://clearinghouse.fmcsa.dot.gov/Register .

Last Updated : September 30, 2019

Employers and C/TPAs can assign Assistants to conduct queries and report drug and alcohol program violation information on their behalf. MROs and SAPs can assign Assistants to enter information in the Clearinghouse on their behalf.

Last Updated : October 30, 2019

The Clearinghouse will notify the driver using the method indicated during the driver’s Clearinghouse registration—either mail or email—any time information about the driver is added, revised, or removed. If the driver has not yet registered for the Clearinghouse, these notifications will be sent by mail using the address associated with the driver’s commercial driver’s license (CDL).

Last Updated : July 22, 2019

Yes. Employers, consortia/third-party administrators (C/TPAs), medical review officers (MROs), and substance abuse professionals (SAPs) will need to register their company. The individual users will be managed by a representative for each company who will serve as a Clearinghouse administrator to manage the company’s account.

Last Updated : July 22, 2019

Yes. When a violation is entered, the Clearinghouse associates it with a driver’s commercial driver’s license (CDL) information. This will be recorded even if the driver has not registered for the Clearinghouse. When an employer queries a driver’s information in the Clearinghouse (with the appropriate consent), they will enter the driver’s CDL information to verify if any violations are associated with that driver’s CDL.

A driver will be required to enter their CDL information during their Clearinghouse registration. This will allow them to view any violation or return-to-duty (RTD) information associated with their CDL.

Last Updated : July 22, 2019

No. As part of the Clearinghouse registration process, each authorized user must obtain their own unique login.gov credentials and will use these credentials to access the Clearinghouse. For security reasons, a user verification process must be completed to ensure that only the authorized user is using their credentials.

Last Updated : July 22, 2019