SAPs must use the Clearinghouse to report specific information about a CDL driver’s return-to-duty (RTD) activities. This information includes the date of completion of the initial SAP assessment, and the date the SAP determines that the driver is eligible for RTD testing, per § 382.705(d).

Per § 382.705(d), the SAP must report the following:

• Date of initial SAP assessment. This must be reported by the close of the business day following the assessment.
• Date the SAP determined the driver demonstrated successful compliance with education and treatment requirements and is eligible for return-to-duty (RTD) testing. This must be reported by the close of the business day following the determination.

Yes. If a SAP made an error while entering a driver’s RTD information, the SAP, or the SAP’s Clearinghouse Assistants, can make changes to this information. Entries may be removed one at a time by deleting the most recent entry. See pages 5-6 of the How to Report RTD Information: SAPs job aid for instructions.

No, follow-up testing plans are not included in a driver’s Clearinghouse record. When a prospective employee has not completed a follow-up testing plan prescribed by the substance abuse professional (SAP), the subsequent new employer must obtain the follow-up testing plan from the previous employer, as required in § 382.413, and report the date the follow-up testing plan was completed.

Per § 382.705, the following individuals must report the following information:

• Employers, or consortia/third-party administrators (C/TPAs) acting on behalf of an employer, enter drug and alcohol program violation information into the Clearinghouse.
• Medical review officers (MROs) enter drug violation information. The driver does not need to be registered in the Clearinghouse for a violation to be added to their Clearinghouse record.
• Substance abuse professionals (SAPs) enter the date of initial SAP assessment and date the driver is eligible for RTD testing.
• Employers enter the negative RTD test result(s) and the date the driver’s follow-up testing plan has been successfully completed.

Per § 382.705(b), employers must report the following information to the Clearinghouse:

• An alcohol confirmation test result with an alcohol concentration of 0.04 or greater;
• A CDL driver’s refusal to submit to a Department of Transportation (DOT) test for drug or alcohol use;
• Actual knowledge, as defined in § 382.107;
• The negative RTD test results;
• The date the driver successfully completed all follow-up tests as ordered by the substance abuse professional (SAP).

Yes, if the SAP meets the requirements under § 40.281.